Employment Opportunities

Job Title: Community Experience and Front Office Manager 

Reports to: Head of School

Employment Status: Full-time, exempt

Report to Work Dates: Year-round; 7:30am-3:30pm (available outside of school hours each day to find emergency sub coverage when needed)

Background:

Founded in 1970, Bixby School is a small independent school serving approximately 110 students from preschool through 5th grade. Some of the defining characteristics of a Bixby education include small classes of students who demonstrate a wide range of individual needs and strengths, and a strong focus on the social-emotional growth, independence, and creativity of students.  Our students’ days are richly balanced with academics, play, movement, music, art, and sports.  Bixby is a close, supportive community of positive, dedicated staff and families who have returned over generations.  Bixby students are curious, kind and fun!

This is a unique opportunity to have significant impact in every aspect of a mission-aligned organization. The Manager creates the first impression for everyone who enters our school, and is critical to the smooth operation of daily school functions.  They build effective relationships with all members of the Bixby community and ensure that information and support flow appropriately. The current Office Director will be retiring in Summer 2025 after 28 years of service.  The ideal candidate will begin Spring 2025, in order to provide adequate opportunity to become familiar with the day-to-day operations of the community and provide ample time for the transfer of information from the current Office Director. 

Position Summary: 

The Manager plays a central role at Bixby School, serving as the “first impression” of the school ensuring that each member of the school community as well as visitors to the school are welcomed and attended to with a level of care and attention that models our school values of Respect, Responsibility and Empathy.  The Manager provides consistent, confidential, and professional administrative support for the head of school in order to maintain the well-being of the school and the broader community. 

Essential Duties and Responsibilities

• Greeter-in-Chief Duties

• Welcome everyone who enters the school, and creates a positive first impression when greeting people/guests arriving at the school , including:

• Greeting faculty, family and students in the morning

• Welcome and check-in visitors

• Answer the phones promptly, with a professional impression, take and deliver messages and direct to appropriate school areas. 

• Maintains the front office in a neat and orderly appearance of the school’s entry area
• Maintains accurate attendance records daily, and calls families of students who have not arrived by 9:00 am each morning 
• Manage building access control, including
• Issue badges to employees and other authorized individuals

• Manage authorized party pick-up codes for Preschool and aftercare programs 

• Manage visitor access to the building during regular school hours

Serve as primary liaison for Bixby School families 

• Proactively answers routine parent requests and questions, responding to families in a timely way 

• • • Design, gather content and distribute parent updates (e.g. weekly newsletter – Bixby Buzz, sandwich board and flyers)
    • Design template for Summer Camp newsletters
    • Facilitate awareness of and access to opportunities for volunteer opportunities
    • Maintain the volunteer database and support volunteers in receiving all necessary background checks and orientation materials

• Maintain family, faculty, and student databases in FACTS

• • • Support the licensed program director to maintain complete and current files in compliance with applicable licensing

• Prepare class directories
• Prepare and manage the schoolmaster and community events calendars in Google

Administrative Assistant:

• Schedule, maintain, and confirm the head of school’s appointments and calendar activities.

• Assist the head of school with work and events related to the board of trustees

• Manage all arrangements for faculty/staff meetings and employee events

• Review the head of school’s mail and email, and draft responses when necessary

• Complete occasional errands

• As requested, schedule faculty and staff training (e.g. obtain online driver training licenses, CPR training, First Aid, etc.)

• Compile information as requested, formatting reports, graphs, tables, records, and presentations

• Assume responsibility for other projects as assigned by the head of school

School Office Management

• Process all office correspondence

• Maintain Emergency Contact Binders throughout the building, and promptly update as needed

• Maintain phone system, intercoms, and faculty mailboxes

• Maintain copier in good working order and adequate supplies, and assists others in its use as needed
• Maintain office supplies (e.g., Bixby Letterhead and Stationery, ink for office printer, copy, colored paper and card stock, stamps, etc.)

School Registrar

• Maintain student files in compliance with applicable licensing requirements and best practices

• Maintain class rosters

• Manage and monitor student attendance

• Respond to requests for the release of student records 
• Distribute Fall, Spring, and End of Year reports to families

School Nurse

• Maintain student immunization charts, immunization exemptions and physicals

• • • Ensure all required notices are timely submitted to public health and other agencies, as well as to guardians and faculty

• Work with Nurse Consultant to maintain compliance with licensing requirements

• Maintain allergy lists and dietary restrictions for faculty and kitchen

• Maintain EpiPens, inhalers, Health Care Plans and order medical supplies as needed

• • Maintain student health event records in FACTS and ensure they are reported to appropriate local and state public health agencies as appropriate 
  • Remain certified in First Aid, CPR, Universal Precautions, and Medication Administration certification and others as may be required

School Operations Support

• • • Support substitute coverage as follows:
      • Maintain a list of approved substitute teachers
      • Support the Preschool to schedule adequate staff coverage for unplanned absences by faculty
      • Schedule substitute staff for unplanned absences by Elementary faculty and administrative staff
      • Review substitute teacher timesheets for payment processing 
    • Maintain and regularly review relevant portions of the program and operations dashboard
    • Participate in the review and creation of relevant policies (i.e., Faculty and Parent Handbooks
    • Participate on the School Safety Team
    • Prepare for and participate in school-wide events such as assemblies, events, graduation, performances, work days, faculty in-service days, and retreats, as appropriate 
• Coordinate annual class and individual student photos

Other Duties: 

• Promote the school’s mission, making it the center of all decisions and actions.

• Support an atmosphere of trust and openness among teachers, students, and parents.

• • • Promptly document in a Student Information Report, student concerns, including academic, behavioral, physical, emotional or social; and notify the Student Support Team, Head of School or other appropriate school administrator 

• Recommend to the Head of School program elements and enhancements that advance Bixby’s vision 

• Recommend employees for recognition

• Nurture a healthy, collaborative culture by modeling brave, clear and kind communications 

• Collaborate on decision-making responsibilities 

• Model Bixby’s Values, Vision, Mission and Core Beliefs

• • Renew yourself and continue to learn and grow your job-related skills through continued education and professional development

 Qualification Requirements:

• Outstanding interpersonal skills, including the ability to maintain calm presence in the midst of demanding situations

• Dedication to a high level of confidentiality

• Excellent organizational skills while still exhibiting a high degree of flexibility

• Technologically savvy

• 5+ years’ prior experience in education or as an executive assistant to a high-level school administrator or corporate executive highly desirable

• Exceptional oral and written communication skills

• Proven success at working collaboratively and efficiently on a creative and goal-oriented team

• Able to make quick decisions, take initiative, and prioritize tasks

• Passionate about the mission and vision of the school

• Warm and personable with a good sense of humor and considerable patience

• High-energy and enthusiastic about working in an academic atmosphere

• Enjoys spending time and engaging with young children and other educators 
• Committed to personal and professional growth 
• Self-aware; able to ask for help when needed
• Curious about others and the world around them
• Belief in the value of a diverse community and commitment to foster an inclusive environment 
• Committed to a differentiated, whole-person approach to education

Compensation 

This position is a full-time, year-round, exempt position.   Minimum starting annual salary of $55,000 depending upon qualifications.  Employees of Bixby School receive a competitive set of benefits including employer-paid health insurance,  employer-matching contributions to a tax-deferred retirement plan, tuition remission for children of employees, ongoing professional development, daily chef-prepared lunch, and amazing colleagues. 

Inclusive Community; Non-Discrimination:

In pursuit of our mission to “…prepare [children] to make meaningful contributions to the world”, Bixby School actively works to foster a diverse community, in which all students, families, faculty and staff are full and accepted members of the school community.

Bixby School provides equal employment opportunities to all applicants for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, or status as a veteran.

Job Title: Admissions and Marketing Coordinator 

Program:  School-Wide

Reports to: Head of School

Employment Status:  Part-Time (0.5); Non-Exempt

Report to Work Dates: Year-Round; Employee shall be expected to report to work on all of the days during which the School is in operation

Position Summary The Admissions and Marketing Coordinator is responsible for ensuring that Bixby’s program is sustained through mission-aligned enrollment by attracting families for whom our mission strongly resonates, and shepherding prospective families through the admissions process with warmth and transparency.  Working closely with the school leadership team, the Coordinator ensures that prospective families have a positive, and personalized experience from the time they first express interest in Bixby School through their ultimate enrollment. 

Essential Duties and Responsibilities

• Goal-Setting: 
  • In collaboration with the school leadership team, set goals and priorities for marketing and enrollment
  • Inform the annual development of marketing and admissions budgets, and manage spending on a day-to-day basis

• School-Year and Summer Admissions:  The Coordinator is responsible for developing and implementing mission-aligned, efficient admissions and enrollment processes, including: 
  • Recommend forward-thinking, strategic application, admission, and enrollment policies.
  • As requested by the head of school, serve as a resource to the board of trustees regarding admissions and enrollment data and trends.
  • Effective implementation of essential elements to ensure a competitive admissions process and the long-term health of the student body and broader alumni/ae base:
    • Communicate clearly, positively and proactively with all prospective families and students
    • Enrollment management (the tracking of prospective students from inquiry to applicant to enrollment and beyond), including
      • Managing the efficient and prompt scheduling of admissions tours
      • Facilitating admissions committee meetings and decisions
      • Gathering all relevant information for an admissions decision, including letters of recommendation, outside provider reports, teacher feedback and student support recommendations
      • Collaborating with faculty to plan and implement effective shadow days
    • Research (analyzing data that affect current and future enrollment)
    • Ensure a high-touch, welcoming experience for prospective families from inquiry to enrollment
  • Work closely with the Director of Finance and Operations to support enrollment functions
  • Maintain a high level of knowledge about the culture and climate of the school and the broader educational environment.
  • Foster high ethical standards, integrity, and respect for colleagues, alumni/ae, parents, and students throughout the admissions process.
  • Be sensitive to economic, cultural, and other issues present in the enrollment of a diverse student body.
  • Network with admissions staff at other independent schools

• Marketing: The Coordinator is responsible for developing and implementing strategies to raise awareness and interest in Bixby School by prospective families and students who will benefit from the school’s unique culture and programmatic offerings and contribute to the school community, including: 

• • Develop a strategic recruitment and communication plan to increase awareness, understanding and affinity among target audiences of Bixby School, including identifying and implementing best-practice web-based technologies
  • Support the Head of School in articulating Bixby’s value proposition and communicating the school’s vision and mission
  • Design, execute and monitor annual marketing and campaign plans designed to raise awareness and attract prospective families
  • Design and execute admissions and retention events (e.g. Open House, Step-Up events, etc.)
  • Design and create print & digital ads for admissions events (e.g. Open House, Summer Camp, etc.) and promotional campaigns
  • Create videos, slideshows, and graphics for Bixby School campaigns  
  • Develop and maintain a fresh, mission-aligned online presence on Bixby’s social media platforms (i.e. Facebook & Instagram)
  • Maintain the content and functionality of Bixby School website (www.bixbyschool.org) 
  • Develop and implement a crisis management communication plan
  • Supervise professional consultants engaged to support the school’s marketing goals

School Community Membership: 

• Promote the school’s mission, making it the center of all decisions and actions.

• Support an atmosphere of trust and openness among teachers, students, and parents.

• • Support activities related to fundraising and community building such as Annual Auction, and other community events according to the employee handbook
  • Renew yourself and deepen your understanding of the Bixby School curriculum, behaviors and mindsets, child development, diversity and enrollment retention  through continued education and professional development
  • Prepare for and participate in school-wide events such as assemblies, Meet and Greet, Back to School Night, performances, work days, faculty in-service days, and retreats, as appropriate 
  • Recommends to the Head of School program design elements and enhancements that advance Bixby’s vision 
  • Nurture a healthy, collaborative culture by modeling brave, clear and kind communications 
  • Collaborate on decision-making responsibilities 
  • Model Bixby’s Values, Vision Mission and Core Beliefs 
  • Assume responsibility for other projects as assigned by the head of school.

Qualification Requirements:

• Bachelor’s degree or equivalent experience in education, communications, marketing or related field

• Exceptional written and oral communication skills

• Outstanding organizational and presentation skills

• Posses and articulate a creative vision and direction
• Demonstrated experience with creative content design and production, including photography, videography, website content management and design, and social media 
• Committed to personal and professional growth 
• Sense of humor 
• Confident and collaborative problem-solver
• Self-aware; able to ask for help when needed
• Curious about others and the world around them
• Belief in the value of a diverse community and committed to foster an inclusive environment for a diverse community
• Committed to a differentiated, whole-person approach to education
• Demonstrated ability to engage in kind, clear and brave communications
• Highly collaborative and committed to being a team player
• Proficient in use of Google suite, MailChimp and Canva, or able to become so quickly and easily
• Current First Aid, CPR, Universal Precautions, and Medication Administration certification 
• Enjoys spending time and engaging with children and other educators 

Physical Requirements:

• Able to continuously walk, stand, climb stairs, and sit
• Frequent bending or stooping, and reaching above shoulder level
• Able to lift up to 40 pounds

APPLY HERE

Job Title: Elementary Math Co-Teacher

Program:  Elementary

Reports to: Head of School

Employment Status:  Full-Time; Exempt

Report to Work Dates: All days that program is in session during the academic year. The hours for this position are 8:00 a.m. to 4:00 p.m. Monday through Friday, with a weekly faculty meeting that ends at 4:30 pm. 

Background:

Founded in 1970, Bixby School is a small independent school serving approximately 110 students from preschool through 5th grade. Some of the defining characteristics of a Bixby education include small classes of students who demonstrate a wide range of individual needs and strengths, and a strong focus on the social-emotional growth, independence, and creativity of students.  Our students’ days are richly balanced with academics, play, movement, music, art, and sports.  Bixby is a close, supportive community of positive, dedicated staff and families who have returned over generations.  Bixby students are curious, kind and fun!

Position Summary: 

Bixby School’s unique math program is a highlight of our elementary program. Inspired by our co-founder, a Professor of Mathematics at the University of Illinois, Bixby’s math program places students’ understanding of conceptual math and the “language of math” at the center of instruction. In a Bixby math class, the learning journey is as important as the destination. Defining features of a Bixby math classroom include:

• Co-teaching model with two lead teachers responsible for instruction
• Small class setting, with problems tailored to the students’ needs and pacing 
• Problems that arise from a student’s own thinking/questioning are valued and responded to 
• Focus on development of analytical thinking
• Emphasis on skills and conceptual understandings to approach a new problem in a competent way.; Less emphasis on having the “right” answer
• Use of everyday objects and manipulatives to assist students’ development
• Open-ended problems and discussion-based problem solving 

A Core Belief of Bixby School is that “committed, well-qualified teachers are fundamental to the success of our school.” As a Bixby School teacher, you will nurture students’ cognitive, academic, social and emotional growth and development in a manner that reflects Bixby’s mission to: “nurture children’s love of learning as they discover their individual gifts and prepare to make meaningful contributions to their world.”

Essential Duties and Responsibilities

• Daily

• • • Design and deliver curriculum, including preparation of all instructional materials and resources needed to effectively execute instructional plans
    • Work collaboratively with other professionals in planning instruction to meet students’ needs and “fuel the embers” of individual student strengths 
    • Support students’ social-emotional and academic development, including the implementation of repair/restorative practices and logical consequences in a strengths-based and growth-oriented manner
    • Support the mission and core beliefs of Bixby School
    • Model Bixby’s values of Respect, Responsibility and Empathy 
    • Employee shall be expected to report to work on all of the days during which the program in which the Employee is employed is in operation, as indicated on the school calendar, a copy of which has been delivered to the Employee.  
  • Weekly: 
    • Participate in faculty meetings, including:
      • Weekly elementary faculty meetings
      • Weekly grade-level kid talks to exchange social, emotional and academic information, experiences and strategies about students as well as facilitate cross-content and cross-age collaboration
      • Weekly Math team meetings to ensure vertical alignment of instruction
    • Student supervision, including lunch, Yard supervision, etc.
    • Communicate with families about the lessons and activities in your classroom (e.g. newsletter – Bixby Buzz, SeeSaw, Friday folders, etc.)

• Periodically/As Needed

• • Promptly document in a Student Information Report, student concerns, including academic, behavioral, physical, emotional or social; and notify the Student Support Team, Head of School or other appropriate school administrator 
  • Document student growth and performance using authentic, mission aligned evidence (e.g. student work, photos/videos, student  reflections, observations, etc.)
  • Respond to parent inquiries and participate in parent conferences
  • Maintain current knowledge of topics relevant to your classroom
  • Participate in all-staff meetings and professional development/in-service activities
• Annually: 
  • Prepare for and participate in school-wide events such as assemblies, events, festivals, performances, work days, faculty in-service days, and retreats, as appropriate 
  • Contribute to student assessments, reports and family conferences (Fall and Spring Reports, Student Portfolios, End of Year Reports, etc.)
  • Support activities related to fundraising and community building (Annual Auction, Annual Fund, etc.)
  • Renew yourself and deepen your understanding of the Bixby School curriculum, behaviors and mindsets, child development, diversity and enrollment retention  through continued education and professional development

• Such other duties as may be assigned from time to time

Qualification Requirements:

• Bachelor’s degree in education or related field, or equivalent experience

• Experience working with student populations with diverse gifts and support needs

• Current First Aid, CPR, Universal Precautions, and Medication Administration certification 

• Enjoys spending time and engaging with young children and other educators 
• Committed to personal and professional growth 
• Sense of humor 
• Self-aware; able to ask for help when needed
• Curious about others and the world around them
• Belief in the value of a diverse community and committed to foster an inclusive environment for a diverse community
• Committed to a differentiated, whole-person approach to education
• Excellent oral and written communication skills
• Highly collaborative 
• Proficient in use of Google suite, SeeSaw and Zoom, or able to become so quickly and easily

Physical Requirements:

• Able to continuously walk, stand, climb stairs, and sit
• Frequent bending or stooping, and reaching above shoulder level
• Able to lift up to 40 pounds

Compensation 

This position is a full-time, exempt position.   Minimum starting annual salary of $50,000 depending upon qualifications.  Employees of Bixby School receive a competitive set of benefits including employer-paid health insurance,  employer-matching contributions to a tax-deferred retirement plan, tuition remission for children of employees, ongoing professional development, daily chef-prepared lunch, and amazing colleagues. 

Inclusive Community; Non-Discrimination:

In pursuit of our mission to “…prepare [children] to make meaningful contributions to the world”, Bixby School actively works to foster a diverse community, in which all students, families, faculty and staff are full and accepted members of the school community.

Bixby School provides equal employment opportunities to all applicants for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, or status as a veteran.

Application: 

To apply for this position please CLICK HERE. Position will remain open until filled.  A background check will be completed for applicants being considered for employment.